The Division of Consumer Services administers the Escrow Agent Registration Act, Chapter 18.44 RCW. The Division licenses and inspects escrow agents under the Act, investigates complaints and may take enforcement action against those who violate the Act.
Quick Links for Escrow Agents
Summer 2014 Newsletter
The Division of Consumer Services Summer 2014 newsletter is now available.
Summer 2014 Newsletter
July 16 Escrow Committee Meeting Audio Posted
The Escrow Committee held a meeting July 16 via webinar. See the link below for documents from the meeting and the audio recording.
Escrow Committee Meeting Documents and Audio
Windows XP Upgrade Warning
On April 8, 2014, Windows XP will reach the end of its support lifecycle and will no longer be supported. After April 8, 2014, Washington State Department of Financial Institutions (DFI) will consider all devices connected to the Internet running Windows XP a serious security risk. Devices include: PCs, Laptops, and Tablet PCs.
Information About Windows XP Upgrade
Escrow Agent Registration Act Rules Adopted
DFI has adopted amended rules to implement the Escrow Agent Registration Act (chapter 18.44 RCW), as amended by chapter 64, Laws of 2013, and to generally amend the rules for clarity and consistency. The rules become effective January 1, 2014.
Rulemaking Documents and Information
Escrow Fidelity Webinar PowerPoint
DFI held a webinar about fidelity bond requirements on November 13, 2013. You can access a copy of the webinar presentation below.
Escrow Fidelity Webinar PowerPoint (PDF)*
Fidelity Bond FAQs
We previously notified companies that we are reviewing all fidelity bonds for compliance with all requirements of chapter 18.44.201 Revised Code of Washington. See the following FAQ for information about ways to obtain a compliant policy.
Fidelity Bond FAQs
- Model Policies and Procedures for Background Checks
This document is intended to provide some guidance to Escrow Agents in developing policies and procedures to comply with RCW 18.44.311 and WAC 208-680-275. Escrow Agents are not required to adopt the model policy or model procedures, and are free to develop their own policies and procedures as long as they comply with the statute and regulations. The model policy is intended to explain when background checks are required and how they are conducted.
Model Policy for Background Checks (PDF)*
- Escrow Agent Quarterly Report
The Escrow Agent Quarterly form has changed and starting this first quarter of 2011, ending on March 31, 2011, all escrow agents will use this form for their quarterly reporting.
Escrow agents must pay close attention to Part C – Escrow Agent Operation Data, which requires reporting of escrow closing, funds receipts and funds disbursements activities. Also, escrow agents must report their gross receipts.
Quarterly Report Forms: Print Only PDF* or Fillable Word**
Laws, Rules, & Interpretations
- Escrow Laws (RCW 18.44)
- Escrow Rules (WAC 208-680)
- Escrow Act Interpretive Statements
- Escrow Interpretive Letters
Escrow Act Policy Statement 02-07 (PDF)*
Necessary documentation under WAC 208-680D-040 when the Escrow Agent provides tracking or reconveyance services or uses a third party service provider for tracking or reconveyance services.
Model Policy and Procedures for Background Checks (PDF)*
This document is intended to provide some guidance to Escrow Agents in developing policies and procedures to comply with RCW 18.44.311 and WAC 208-680-275. The model policy is intended to explain when background checks are required and how they are conducted.
Applicable Statutes & Regulations You Should Know
Applicable statues and regulations you should know as an Escrow Officer.
Box Upload Procedures (PDF)*
How to transfer files to DFI using BOX.com.
- Summer 2014 Division Newsletter
- Spring 2014 Division Newsletter
- Winter 2014 Division Newsletter
- Summer 2013 Division Newsletter
- Spring 2013 Division Newsletter
- Winter 2013 Division Newsletter
- Fall 2012 Division Newsletter
- Spring 2012 Division Newsletter
- Winter 2012 Division Newsletter
- Fall 2011 Division Newsletter
- Summer 2011 Division Newsletter
- Spring 2011 Division Newsletter
Department of Financial Institutions
Consumer Services Division
PO Box 41200
Olympia, WA 98504-1200
Main Telephone Line: (360) 902-8703
Toll Free: (877) RING DFI (746-4334)
TDD: (360) 664-8126
Please also see our staff directory.
* This document is a PDF file, and you will need Adobe Acrobat Reader to view it. If you don't already have Acrobat Reader installed on your computer, you may download it for free from Adobe.
** This document is a Microsoft Word file, and you will need Microsoft Word to view it. If you do not have Microsoft Word installed on your machine, you can download the free Microsoft Word Viewer.